Executive Assistant to the Executive Team
Executive Assistant to the Executive Team
Reports To: Chief Operating Officer
Status: Full-time; Non-exempt
Location: Washington, DC
Salary Range: $58,500 - $65,000
Position Summary
Launched in 2016, The Hub is a growing nonprofit effort made up of a team of communications, research, and organizing experts who have extensive experience in campaign strategy, digital, and polling and analytics. We believe in a country where everyone has the opportunity to succeed in our economy and participate in our democracy, and we make that vision a reality by partnering with advocacy groups – bringing surge capacity and coordination to build innovative and effective campaigns.
Position Summary
The Executive Assistant will provide overall administrative support to the Executive Director, COO, Counsel, and both Deputy Executive Directors to ensure that the Executive Team is fully prepared to run our organization every day. The Executive Assistant provides materials, agendas, and background information and takes on special projects to ensure the smooth and efficient operation of the office of the Executive Team.
As the Executive Assistant to the Executive Team you will…
- Work synchronously with the Executive Team to manage and maintain calendars, activities, and various special assignments - including scheduling travel and conferences, making and updating appointments. Prioritize scheduling needs for Executive Team members
- Frequently meet with the Executive Team to align on priorities and tasks
- Manage Executive Team correspondence by reading and analyzing agendas and memos, determining significance and routing to appropriate personnel in a timely and efficient manner
- Prepare and distribute agendas, minutes, reports and other key documents and collect and analyze information for meetings
- Attend meetings and memorialize discussions, prepare briefing materials, coordinate follow-up materials, and report out action items
- Collaborate with the Campaign Teams to coordinate meetings with partner organizations, independent consultants, and key individuals on behalf of the Executive Team
- Work closely between the Executive and Operations teams to coordinate and manage the logistics of key events
- Track expenses and manage administrative records of the Executive Team
- Support the Executive Team on special projects, especially related to event planning, management support, and external stakeholder meetings
- Coordinate with Senior Leadership and Operations team for weekly reports for both the Executive Director and COO
- Performs other related duties as assigned
About you…
- You have a relevant work experience, ideally working in a C-suite environment
- You are well-practiced in managing up, highly organized, reliable, and comfortable in a fast-paced environment working under tight deadlines
- You have strong interpersonal skills and and are comfortable collaborating with a team while taking ownership of your piece of a project
- You are flexible with a penchant for problem solving, looking around corners, and for thinking on your feet
- You are a strong written and verbal communicator, eager to dive in and tackle whatever obstacle crosses your path
- You are comfortable navigating confidential relationships and handling highly sensitive personnel and/or funding information with tact
- You are proficient with GSuite and Microsoft Office tools and products..You are committed to a just and inclusive economy that delivers opportunity and dignity to all Americans and are passionate about preserving and strengthening our democracy
- You have experience working directly with people from diverse racial, ethnic, and socioeconomic backgrounds
- You have an entrepreneurial spirit
Benefits
Comprehensive benefits package that includes 100% employer-paid health, dental, and vision insurance for employees (and their families). Employees are able to enroll in 401k retirement plan and are eligible for a 3% automatic contribution and up to a 3% employer match on 401k contributions. Employees are also eligible for pre-tax transportation benefits. Employees will receive 120 hours of vacation time, 80 hours of health leave, up to 2 days of casual leave, and 20 hours of volunteer leave annually. Employees will also receive 13 paid holidays throughout the calendar year. Employees are eligible for 12 weeks of paid family and medical leave after 90 days of employment.
Hiring Statement
The Hub is a project of New Venture Fund (NVF), a 501(c)(3) public charity that incubates new and innovative public-interest projects and grant-making programs. NVF is committed to attracting, developing and retaining exceptional people, and to creating a work environment that is dynamic, rewarding and enables each of us to realize our potential. NVF’s work environment is safe and open to all employees and partners, respecting the full spectrum of race, color, religious creed, sex, gender identity, sexual orientation, national origin, political affiliation, ancestry, age, disability, genetic information, veteran status, and all other classifications protected by law in the locality and/or state in which you are working.
E-Verify
NVF participates in E-Verify and will provide the federal government with employees’ Form I-9 information to confirm authorization to work in the United States. Job candidates and employees authorized to work may not be discriminated against on the basis of national origin or citizenship status.
How to apply
This announcement will remain posted until the position is filled. Please note that only those individuals whose qualifications match the current needs of this position will be considered applicants and will receive responses from The Hub. Thank you for your interest.